National Research Database of Zimbabwe

Policies

Metadata Policy

for information describing items in the repository
  1. Access to some or all of the metadata is controlled.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided:
    • the OAI Identifier or a link to the original metadata record are given
    • National Research Database of Zimbabwe is mentioned

Data Policy

for full-text and other full data items
  1. Anyone may access full items free of charge.
  2. Copies of full items generally can be:
    • reproduced, displayed or performed, given to third parties, and stored in a database in any format or medium
    • for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
    provided:
    • the authors, title and full bibliographic details are given
    • a hyperlink and/or URL are given for the original metadata page
    • the content is not changed in any way
  3. Full items must not be harvested by robots except transiently for full-text indexing
  4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
  5. This repository is not the publisher; it is merely the online archive.
  6. Mention of National Research Database of Zimbabwe is appreciated but not mandatory.

Content Policy

for types of document & data set held
  1. This is a multi-institution subject-based repository.
  2. National Research Database of Zimbabwe holds all types of materials.
  3. Deposited items may include:
    • working drafts
    • submitted versions (as sent to journals for peer-review)
    • accepted versions (author's final peer-reviewed drafts)
    • published versions (publisher-created files)
  4. Items are individually tagged with:
    • their version type and date.
    • their peer-review status.
    • their publication status.
  5. Principal Languages: English

Submission Policy

concerning depositors, quality & copyright
  1. Items may only be deposited by accredited members, academic staff, registered students, and employees of the institution, or their delegated agents.
  2. Authors may only submit their own work for archiving.
  3. Eligible depositors must deposit bibliographic metadata for all their publications.
  4. Eligible depositors must deposit full texts of all their publications, although they may delay making them publicly visible to comply with publishers' embargos.
  5. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of National Research Database of Zimbabwe, valid layout & format, and the exclusion of spam
  6. The validity and authenticity of the content of submissions is checked by internal subject specialists.
  7. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
  8. Any copyright violations are entirely the responsibility of the authors/depositors.

Preservation Policy

  1. Items will be retained indefinitely.
  2. National Research Database of Zimbabwe will try to ensure continued readability and accessibility.
    • Items will be migrated to new file formats where necessary.
    • Where possible, software emulations will be provided to access un-migrated formats.
    • It may not be possible to guarantee the readability of some unusual file formats.
  3. National Research Database of Zimbabwe is working with external partners to:
    • convert or migrate file formats
    • develop and implement software emulations for old file formats
    • record preservation metadata
    • backup items in external archives
  4. National Research Database of Zimbabwe regularly backs up its files according to current best practice.
  5. The original bit stream is retained for all items, in addition to any upgraded formats.
  6. Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
  7. Acceptable reasons for withdrawal include:
    • Journal publishers' rules
    • Proven copyright violation or plagiarism
    • Legal requirements and proven violations
    • National Security
  8. Withdrawn items are not deleted per se, but are removed from public view.
  9. Withdrawn items' identifiers/URLs are retained transiently.
  10. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
    • a link to a replacement version, where available
    • a note explaining the reasons for withdrawal
  11. The metadata of withdrawn items will not be searchable.
  12. Changes to deposited items are not permitted.
  13. Errata and corrigenda lists may be included with the original record if required.
  14. If necessary, an updated version may be deposited.
    • The earlier version may be withdrawn from public view.
    • The item's persistent URL will always link to the latest version.
    • There will be links between earlier and later versions, with the most recent version clearly identified.
  15. Items are allocated a checksum to facilitate the detection of alterations.
  16. In the event of National Research Database of Zimbabwe being closed down, the database will be transferred to another appropriate archive.